Saturday, February 1, 2020

How to enable keyboard shortcuts for Outlook

Using Outlook involves learning to use and exploit a serie of advantages such as connectivity, lightweight and convenient design, plus a number of features that are designed to facilitate the user’s work. Among these features we can find the use of keyboard shortcuts that let you perform a series of actions with just a few keystrokes. Learn how to enable keyboard shortcuts for Outlook reading this brief tutorial.

Begin by logging in your Hotmail.com account. Click on the setup icon in the upper right corner of the screen. Select the option ‘more email settings’ in the drop down menu. Once you are at the different options, select Keyboard Shortcuts.

In this screen you can select the key combination that you will use for tasks, you can choose from the combinations used by Gmail or Yahoo, if you’re used to them. If you’ve never used keyboard shortcuts. I strongly recommend using Outlook mode. Click Save. From this moment, you’ll be able to use keyboard shorcuts in your Outlook account.

Key combinations and shorcuts that you will use for each action are specified in this list:

• Delete a message – delete / # /;
• Create a new message – Ctrl + N / C / N;
• Send a message – Ctrl + Enter / no / Alt + S;
• Open a message – Ctrl + Shift + O / O / no;
• Print a message – Ctrl + Shift + P / no / P;
• Reply to a message – Ctrl + R / R / R;
• Reply to all – Ctrl + Shift + R / P / P;
• Forward a message – Ctrl + Shift + F / F / F;
• Save a draft – Ctrl + S / Ctrl + S / Ctrl + S;
• Flag a message – L / no / no;
• Mark a message as junk – Ctrl + Shift + J /! / No;
• Mark a message as read – Ctrl + Q / Shift + I / K;
• Mark a message as unread – Ctrl + U / U + Shift / Shift + K;
• Move to Folder – Ctrl + Shift + V / no / D;
• Open the following message – Ctrl +. (Dot) / J / Ctrl +. (Point);
• Open the previous message – Ctrl +, (comma) / K / Ctrl +, (comma);
• Close a message – Esc / U / Esc;
• Spelling – F7 / no / no;
• Select All – S + A / A + * / no;
• Uncheck all – S + N / N + * / ha;
• Go to inbox – F + E / G + I / M;
• Go to the Drafts folder – F + D / D G+ / no;
• Go to the Sent folder – F + S / G+ S / n.

Some computers works with the Fn key instead of Alt key for shortcuts. It can be a lil’bit tricky, but with some practice you’ll be able to use this keyboard shorcuts in Outlook to increase your velocity and productivity.

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